Biometrics
At The JCB Academy, learners pay for their food in the restaurant and access the photocopiers/printers by placing their thumb on a biometric reader.
A digital representation of points on their thumb is taken electronically and is then converted into a numeric string; the original image is then deleted.
Whilst there is no need for parents/carers or learners to have any concerns in relation to privacy or data security, we are required to seek your consent to store and use biometric readings.
Photography/Video
Occasionally, we may take photographs of the learners at The JCB Academy. We may use these images in our prospectus or in other printed publications that we produce, as well as on our website. We may also make video or webcam recordings for school-to-school conferences, monitoring or other educational use. Learners may participate in curriculum work that involves recording images or video. Also CCTV is in operation in certain parts of the Academy grounds for learner safety and crime prevention.
From time to time, The JCB Academy may be visited by the media who will take photographs or film footage of a visiting dignitary or other high profile event. Learners will often appear in these images, which may subsequently appear in local or national newspapers, or on television.
Screening for exam access arrangements
After initial assessments have been carried out we may consider it beneficial to screen your daughter/son to see if they are eligible for exam access arrangements.
This will involve a short test which is carried out by a trained professional to assess whether or not they may be eligible for additional support such as a reader, scribe or extra time in external examinations.
Any subsequent eligibility will be notified to you in writing by the Assistant SENCO.
Educational visits
I agree to my daughter/son taking part in low risk educational visits, day trips and off-site sporting activities organised by The JCB Academy. I understand the visit may involve travelling by coach/academy minibus and that the learner needs to wear a seatbelt.
Storage & sharing of learner information & data
The JCB Academy has an obligation under the Data Protection Act 2018 to let parents/carers know what information we hold about them and their son/daughter, and this Privacy Notice is designed to do this.
The JCB Academy holds and processes information on Learners in order to:
- Support their teaching and learning
- Monitor and report on their progress
- Provide appropriate pastoral care
- Assess how well the Academy, as a whole, is doing
This information includes parent/carer and learner contact details, attendance information, characteristics such as ethnic group, special educational needs, predominant mode of travel to The Academy and any important medical information. We will be provided with learner unique learner numbers (ULN) by the Learning Records Service and may also obtain details of any learning or qualifications undertaken. If you would like to see a copy of the information we hold then please contact the Academy on 01889 506100.
We will not give information about you to anyone outside The JCB Academy without your consent, unless the law and our rules permit it. We are required by law to pass some of your information to the local authority and the Department for Education.
Further information on how the local authority stores and uses data you can contact the Data Protection Officer at Staffordshire County Council on 0300 111 8000.
Further information on how the Department of Education stores and uses data can be obtained by contacting the Public Communications Unit on 0370 000 2288.
We are also required to pass learner information to providers of youth support services, the government’s information and advice service for all young people aged 13 to 19 in England. We must provide parent and learner names and addresses and any further information relevant to the support services role. However, you can (and learners can if aged over 16) request that no information beyond name, address and date of birth is passed to the support service if you wish.
